Our Client is one of the fastest developers and operators of solar photovoltaic power generating plants. From its operational basis in Rome, the Company is operating a winning team of professionals that are working across Italy and abroad, focusing on projects initiation, acquisition development and construction. In order to reinforce the team, our Client asked us to look for a Project Administrator.

THE COMPANY

The company, dynamic and quickly growing, is offering a challenging and exceptional opportunity in an international environment for growth and development for the right candidate. The salary package and conditions offered will correspond to the required qualifications and attitudes.

THE POSITION

Main duties and responsibilities:

§   Support Project Operations on multiple phases of the Solar Projects

§   Project Set-up in the custom Oracle based ERP System

§   Process multiple transactions and reports in Oracle

§   Support vendor procurement documentation

§   Develop vendor contracts and track through execution.

§   Comply with customer project documentations

§   Process and post all Customer Invoices

§   Maintain timely invoicing procedures for each project and adhere to individual contract invoicing requirements;

§   Working with Director of Projects and Project Managers

§   Research and update data retrieval requests from Finance;

§   Prepare subcontracts, change orders and purchase orders;

§   Secure timely receipt and approvals of subcontracts, change orders,

§   Maintain subcontractor purchase orders and payment approval;

§   Create, maintain and archive project files, both hard copy and electronic from commencement to completion of project;

§   Compile PM Office and Field binders.

§   Support the Projects Department by facilitating project logistics such as meetings, conference rooms, travel, etc. 

§   Take meeting minutes and action items during meetings and perform basic follow-up. 

§   Familiar with a variety of construction concepts, practices, and administrative procedures.

§   Support the Project Closeout documentation

§   Assist Project Managers as needed. 

§   Report to the Director of Projects.

THE CANDIDATE

The ideal candidate would have the following characteristics:

Ö         At least 5 years construction administration experience.

Ö         Excellent administrative and organizational skills

Ö         Working knowledge of construction project lifecycle

Ö         Ability to read construction documents

Ö         Able to communicate on a wide variety of construction related issues

Ö         Oracle experience is a plus.

Ö         Fluent in the written and spoken English language.

THE LOCATION

Rome - Italy.

CLOSING DATE

SAM Headhunting receives a number of applications. At the same time we work with actual head hunting as well as our own, very extensive, CV database from which we choose candidates with a matching profile for the job. When we have a sufficient number of candidates, the job ad is removed from our web page. Therefore, if this position is of your interest, please send us your application as soon as possible.